There are various forms that you have to file with the ATF in order to comply with the law. Here, I’ve listed a few of the most common ones and an explanation of what they are for including ATF Form 7, ATF Form 4 and ATF Form 4473.
ATF Form 7
Your very first step in becoming a FFL licensed dealer is in obtaining all of the required paperwork. In most cases, this means filling out an ATF Form 7, which is an Application for License. The individual that is applying for the federal firearms license must fill out this ATF Form.
Keep in mind that if you are attempting to open more than one sales locations dealing with firearms, you must file a new application, including the application fee for each new location. The fee is $ 200.00 for the first 3 years. Then becomes $90.00 upon renewal. The process of applying for a federal firearms license might seem overwhelming however; the process is actually quite simple. Almost anyone can handle it with just a little help. The process is not immediate. If you do everything correctly from the start, receiving your FFL usually only takes weeks, not months. You might also find that the time you spend waiting to receive your license is a great opportunity to get your business open and functioning. As long as you take the time to go over everything thoroughly and review all of the requirements before applying for the license, the application process should go very smoothly.
Form 4 ATF
This form is a per-item transfer form. It is much like a tax return where it lists all items you have purchased or sold. You will need one of these forms for each item you buy, and it will also require the specific item serial number and description. When you are ready to purchase an item it’s important that you understand that you have to have the specific weapon in mind before getting started with all the paper work. The good new is when you buy from a dealer they usually help you with all the paperwork. The Form 4 ATF is also pretty clear to understand anyway.
In most cases, if you are doing an in state transfer you can do so without a dealer.
If the weapon you want is out of state then you will need a transferring dealer.
Either way, most of the time you will have to pay for the weapon before all the paperwork even starts.
Another important fact is that Form 4 does not allow your corporation to possess NFA weapons. NFA weapons are: machine guns, sound suppressors (a.k.a. silencers), short barreled shotguns, short-barreled rifles, destructive devices, etc.
ATF Form 4473
This form is a Firearms Transaction Record, which all firearms purchasers are required to complete before buying a gun from a federal firearms licensee. Every year, the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) discovers thousands of licensed gun dealers in obvious violation of federal law even for only minor problems.
The ATF conducts approximately 11,000 inspections per year. In order to eliminate many mistakes and violations, they have come up with an Internet friendly, Form 4473. Instead of filling out all the required paperwork by hand, dealers are now able to more effectively complete documentation via this electronic version. Officials consider this a fail-safe way of maintaining such records as it cuts down on illegible or incomplete answers. Such errors account for roughly 60% of the violations cited each year by the ATF.