Turn on the news and it’s yet another data loss scandal. In a society where business suits and hand cuffs are becoming synonymous, it’s scary to mention records management without a quizzed look on peoples faces. From email archiving to data classification and storage, caution must be taken in recognizing the processes that drive such projects.
A very reactive business environment it is, like Master Yoda will say. In a society where cost savings have become the standard en route to profitability, companies (especially large corporations) will rather lay off staff than invest in the proper record management systems. However, whenever a scandal hits the front pages of New York Times, my phone never stops ringing.
Furthermore, what drives corporate records retention and compliant data storage? Proactive or reactive measures? Do companies look to comply with ever increasing regulatory requirements, or do they simply wait for a disaster to happen? While some companies keep avoiding the obvious and hoping a disaster does not occur (at least during the tenure of the present executives), other companies simply look at each piece of data and decide not to act unless it’s a document or record admissible in court. However if the record is neither admissible, nor valuable from a statutes of limitations stand point, they could care less. Though they forget the power of subpoenas and grand Juries.
In a previous article, I had mentioned how some organizations are so carried away with storing their data that they simply store everything, ending up with over 70% of their storage infrastructure utilized by unnecessary data. This may be in the form of junk mail, event log files, file fragments, configuration files, outdated information, among other file types.
Understanding your data, and how it relates to your business is very critical. Organizations need to seek out processes and resources in alignment with their business model and compliance conscious solutions as a driver to profitability and compliant good standing.
A reactive approach will not fix the storage problem, it will only remedy the mistakes made by a competitor who got caught at the wrong place at the wrong time. Understanding your data and how it is converted into useful information, stored, secured and compliant with regulations is key.
Alani has been involved with enterprise technology for over 13 years in both the public and private sectors with over 25 Petabytes of storage system implementations and mobile computing solutions under his belt.
His areas of specialty are Consulting, and International Operations. He consults for large and medium sized organizations in addition to driving strategies for growth. Alani was Head of Global Support operations for LinksPoint Inc. (an Enterprise Global Positioning Systems and Location Awareness Systems provider in Norwalk Connecticut), Managing Partner and Lead Architect at Phantom Data Systems Inc (Enterprise Data Storage and Disaster Recovery), and a Security Policy and Analysis Consultant.